Hearthstone Village

HVCA Minutes – Mar 2024

Hearthstone Village Association
Meeting Minutes
Date: March 25, 2024
Location: Bethel United Methodist Church
Next Meeting: April 29 at 7:00 PM

Attendees

Board Members Present:
Brian Davies, Joe Kumfer, Mary Licker, Tama Bradley, Mark Bradley, Glenn Auchtung, Tim Hake, Janell Hendrickson, Tom Pippenger, Ronda Roose, Kerry Scheoph, Jesse Zimmerman

Board Members Absent:
Rick Sikora

Guest Attendees:
Al Licker, Don Luzadder, Bill Smith, Dennis & Kim Loxton

1. Call to Order

Brian Davies called the meeting to order at 7:00 PM.

2. Secretary’s Report

  • Minutes from the previous meeting were provided by Janell.
  • Motion to approve: Seconded and approved.

3. Treasurer’s Report

  • Joe presented the March Treasurer’s Report.
  • Six liens have been placed for unpaid 2023 dues.
  • Five liens remain active for dues owed from prior years.
  • Motion to approve: Seconded and approved.

4. Maintenance Report

  • A volunteer is still needed to lead the maintenance committee.
  • Turf Integrity submitted a 2024 service estimate covering mowing, edging, landscaping, and snow removal.
  • Brian motioned to hire Turf Integrity for the season; motion approved.

5. Crime & Safety

  • A neighbor reported harassment related to the portable basketball hoop issue.
  • Tama shared city code information: portable hoops must not face or be placed in the street. Violations can result in fines and confiscation. Hoops should be located in the driveway, not at the curb or street.

6. Architectural Approvals

  • 8510 Hunters Knoll Run – Fence approved
  • 8110 Deer Brook Pl – Driveway widening approved
  • 726 Fox Orchard Run – Solar panels approved

7. Old Business

  • A neighborhood grant application was submitted for a volleyball net, trash can lids, and a letter board for the front entrance.
    • Winners will be announced next month.

8. New Business

a. Reckless Driving & Safety Concerns

  • A neighbor reported a road rage incident involving a firearm.
  • Residents were reminded to avoid confrontations and call 911 if threatened.

b. Dues Discussion

  • Collections:
    • Certified letters will be sent to homeowners with multiple years of unpaid dues, requesting payment by June 30, 2024.
    • If unpaid, accounts will be referred to a collection agency.
    • Motion to proceed: Seconded and approved.
  • 2024 Dues Rate:
    • Mailing scheduled for May 15, 2024.
    • Rate options discussed:
      • 5% increase: $192.00
      • 8% increase: $198.00
    • Initial vote to keep dues at $183.00 failed.
    • Final motion passed to increase dues by 4% to $190.00.

c. Property Concerns

  • XXXX Summerset Pl – Pallet of concrete blocks observed in front yard. A letter will be sent requesting submission of an architectural form.
  • XXXX Hunters Knoll Run – Landscaping improvement remains stalled.
  • XXX Fox Orchard – Deadline to correct siding or show contractor agreement is March 31, 2024.

d. Basketball Court Discussion

  • Tama surveyed park-adjacent homeowners: all but two oppose adding a basketball court in the park.

9. Website Updates

  • Add:
    • Future meeting dates
    • Monthly minutes
    • Portable basketball hoop restrictions (Brian to draft)
    • Great American Clean Up on May 4, 2024

10. Adjournment

Motion to dismiss: Seconded and approved.

hvca-admin