Hearthstone Village Association
Meeting Minutes
Date: January 29, 2024
Location: Bethel United Methodist Church
Attendees
Board Members Present:
Brian Davies, Joe Kumfer, Mary Licker, Tama Bradley, Mark Bradley, Glenn Auchtung, Ronda Roose, Jesse Zimmerman, Tim Hake, Janell Hendrickson
Board Members Absent:
Kerry Schoeph, Rick Sikora, Tom Pippenger
Guest Attendees:
Al Licker, Crystal Ward, Pete Mooney, Ed Matten, Angela Black, Angela Grande
1. Call to Order
Brian Davies called the meeting to order at 7:00 PM.
2. Secretary’s Report
- Janell provided the previous meeting’s minutes.
- Mary noted she had been incorrectly listed as present at that meeting; correction needed.
- Motion to approve with corrections: Seconded and approved.
3. Treasurer’s Report
- Joe presented the December report.
- One 2019 lien was paid.
- Six new liens filed for unpaid 2023 dues.
- Motion to approve: Seconded and approved.
4. Maintenance Report
- A maintenance committee lead is still needed.
- A tree covering the bike path near the south end of Victoria Woods may require removal pending ownership review.
5. Crime & Safety
- A damaged street sign at Victoria Woods/Fox Orchard will be replaced by the city with a standard green sign. Replacing it with matching black signage would be the HOA’s responsibility.
- Board discussed potentially replacing other aging, rusting signs—possibly through the neighborhood grant program.
- Fire safety reminders from the county:
- Space heaters are a leading cause of fires and should be unplugged when unattended.
- Proper battery disposal is available at Ace Hardware, Batteries Plus, and the Carroll Road recycling center.
- Emergency response time averages 4.5 minutes, so clearly visible house numbers are crucial.
6. Architectural
- An above-ground pool at XXXX Deer Brook was discussed.
- No formal request was submitted; changes include a shared 6-foot fence.
- The resident will be sent a notice and instructed to review guidelines and submit a proper request form.
- Only soft-sided above-ground pools (up to 48”) are permitted per guidelines.
7. Old Business
- XXXX Hunters Knoll Place: Landscaping progress has stalled.
- Motion to proceed with legal action: Seconded and approved.
- XXX Fox Orchard: Certified letter received 1/24/24.
- Deadline set for siding repairs or signed contractor agreement by March 31, 2024.
8. New Business
a. Legal Retainer Discussion
- Brian proposed paying a retainer fee for ongoing legal counsel.
- While $1500 was recommended, Joe and others suggested $1000 as a more prudent option.
- Motion to approve $1000 retainer:
- Votes in favor: Glenn, Mary, Tama, Mark, Ronda, Jesse, Janell
- Vote against: Tim
- Motion passed
b. Rental Violation – XXXX Hunters Knoll Place
- Home is currently occupied by renters; the owner was present to explain.
- Home was purchased in 2022 and recently rented due to life changes.
- A lease ends 5/31/24, and the property is set to be listed on May 1.
- A neighbor who filed a noise complaint reported improvement since November.
- The board requested:
- A letter from the owner summarizing the situation
- Documentation of the rental and listing agreements
- Due to the short lease timeframe and cooperation, the renters may remain through May.
c. Neighborhood Grant Proposal
- Ideas discussed included:
- Replacing wooden Hearthstone signs on Fox Orchard
- Installing a new message board
- Adding a volleyball net and extra trash cans
- Motion to submit grant for message board, installation, and volleyball net:
- Seconded by Mary, approved unanimously
- Deadline: March 8, 2024
9. Website Updates
- Topics to be updated:
- Future meetings
- Monthly minutes
- Website invoicing
- Garage sale dates: Weekend after Memorial Day and Labor Day (Thursday–Saturday)
10. Adjournment
Motion to dismiss: Seconded and approved.
Next Meeting: March 25, 2024 at 7:00 PM