Hearthstone Village Association Meeting Minutes Date: June 30, 2025
Location: Bethel United Methodist Church
Next Meeting: July 28, 2025 at 7:00 pm
Board Members Present:
Brian Davies, Mary Licker, Dennis Loxton, Kim Loxton, Ronda Roose, Tim Hake, Stacey Teagle, Ed Matten, Janell Hendrickson
Guest Attendees:
Amy Ray, Susan Bungard, Lee and Jill McAllister, Bryan Sears, Tom Pippenger, Mike Filpus, Liz Caywood, Jennifer Beeching, Mark and Cecilia Sunthimer, Caryn and Chad Nesser, Mark and Marti Trout, David Roose, Rodney and Angie Tyler, Rachel Lewis
1. Call to Order
Brian Davies called the meeting to order at 7:03 pm.
2. Secretary’s Report
- Kim presented the minutes from the previous meeting.
- Motion to approve: Seconded and approved.
3. Treasurer’s Report
- Report delivered by Mary Licker.
4. Maintenance Report
- Dennis Loxton reported that the county has agreed to remove the tree in the ditch, saving HVCA at least $3,300 in tree removal and $3,000-$4,000 in stump removal.
5. New Business
Board Elections:
- At-Large: Tim Hake (continuing)
- District 1: Tom Pippenger
- District 2: Mark Trout
- District 3: Rhonda Roose (continuing)
- District 4: Mark Philcrist
- District 5: Caryn Nesser
- District 6: Janell Hendrickson (continuing)
- District 7: Dennis Loxton
- District 8: Amy Ray
- District 9: Stacey Teagle (continuing)
- District 10: Ed Matten
- Facebook: Jen Beeching
- Architectural: Susan Bungard
- Maintenance: Bryce Heller
- Vice President: Chad Nesser
- President: Lee McAllister
6. President’s Report
- Brian Davies reported that the homeowner at 8513 Hunters Knoll Run, who had promised to enter a payment plan for delinquent dues, failed to make the initial payment as agreed.
7. Architectural Report
- 8316 Hunters Knoll Place: A certified letter was sent in June regarding the above-ground pool. The letter set a removal deadline of July 12. Motion passed 19-0 to have the attorney send a formal letter if not removed by then.
- 8522 Deer Brook: Homeowner requested a waiver to the requirement for professional installation. Request denied with a 0-19 vote.
- 8526 Hunters Knoll: Drainage easement blockage under review. Lee McAllister will report back at the July meeting.
- 8408 Summerset Place: Some improvements have been made. Further action to be discussed at the July 2025 meeting.
8. Adjournment
Motion to dismiss: Seconded and approved.